Organizations can come across as either formal or casual in their communications to customers. Formality is a quick way to kill any hint of a personal touch in corporate communications to customers. Your customers want to connect with your organization, and being a little more organizationally casual in interactions on the web can help.

A suggestion to make your online communications sound more casual: Unlearn many of the rules of formal writing that you learned from your high school English teacher. They work in an executive summary, but not in a Facebook post.

Online writing that connects to readers tends to use informal, conversational language, short sentences, short paragraphs (maybe even less than three sentence paragraphs), and…a friendly voice.

2. Write Like You Talk.

So, your writing style still has that “I’m writing a history paper” voice…here’s how to cure that. Write down what you want to say, and then read what you wrote. Out loud. Does it sound like something you’d actually say to another person? If it doesn’t, rewrite it. You can also say what you want to communicate out loud first, and write down what you say.

Why do this? It helps your corporate communications, which includes blog posts, comments, and status updates, sound like it’s coming from an actual human, rather than from “an organization.”

3. Share photos of “business as usual.”

You probably have a camera in your pocket right now. Guess what that smartphone camera is good for? Sharing photos of business as usual!

I know of a local coffee shop that shares photos online. The owners buy and roast their own beans, so they sometimes travel to places like Antigua in search of yummy coffee beans. During their “business transactions,” they share photos of new products, coffee tastings, and even people they meet on the trip.

The trick is to find something interesting to share via a photo. If you travel to fun locations for your organization, by all means take photos. If there’s a busy time at your store or organization, that’s also a great time to take a photo or two and share online. Customers using your product also make great photo opportunities.

Photos can be a great way to connect with customers, because people are used to connecting through photos. We already use that tool personally; so using the same type of tool organizationally naturally works for many people.

4. Short helpful videos

Short videos have the potential to create strong connections between your organization and your customers, if done with a conversational tone. On the other hand, a poorly-read video script can quickly ruin any connection you hoped to gain.

The easiest way to fix that? Don’t use a script. Instead of scripting out the dialogue for a video, simply think about what you want to say, and maybe figure out a short introduction and conclusion. Then go shoot that video!

If you need to use notes or some type of video script, use an outline format. Instead of memorizing lines, just make notes about the points you want to make, and then ad-lib those points. It’s your business, so you probably know the product pretty well! The beauty of video is that you can reshoot many times, and then edit down to just the good parts. Keep that video at two minutes or under, do some simple, clean edits, and you will end up with a great video that connects with customers.

5. Be Yourself!

This last tip sums up the other four. Just be yourself! Communicate like yourself, take photos of what you find interesting at work, shoot casual videos of you sharing news about your organization or a cool new product or service, and steer away from uptight “press-release style” blog posts. The more informal and human-sounding you can be, the easier it will be for your organization to make those needed customer connections.

 About David Lee King
David Lee King is the Digital Services Director at Topeka & Shawnee County Public Library, where he plans, implements, and experiments with emerging technology trends. He speaks internationally about emerging trends, website management, digital experience, and social media, and has been published in many library-related journals. David was named a Library Journal Mover and Shaker for 2008, and has published two books, Designing the Digital Experience, 2008, and his most recent title, face2face: Using Facebook, Twitter, and Other Social Media Tools to Create Great Customer Connections (CyberAge Books). David writes the Outside/In column for American Libraries Magazine with Michael Porter. www.davidleeking.com.